Good corporate governance is a high priority for the Board of Management and the Supervisory Board. This includes providing open, timely, and regular information and communication to our shareholders and other investors, business partners, employees, and the public.
As a German corporation (AG), Dyckerhoff is subject to the German stock corporation law, and therefore has a two-tier management and control structure, consisting of a Board of Management with four members, and a Supervisory Board with nine members. In accordance with the One-Third Participation Act (Drittelbeteiligungsgesetz), two-thirds of the Supervisory Board members are shareholder representatives, and one third are employee representatives. The Supervisory Board has issued its own rules of procedure. The term of office of the current members of the Supervisory Board ends with the close of the 2011 Annual General Meeting.
In view of the revised version of section 5.4.1 of the German Corporate Governance Code in December 2010, the Supervisory Board has named the following objectives for its composition:
The Supervisory Board monitors and advises the Board of Management in the conduct of business. The Supervisory Board discusses business development and planning, as well as strategy and its implementation at regular intervals. The approval of the Supervisory Board is mandatory for major decisions such as company acquisitions or disposals, which are outside the normal course of business, major investments, and significant financial measures. It also decides on the appointment, dismissal, and mandate renewal of members of the Board of Management, the remuneration structure of the Board of Management, and the total remuneration of individual members of the Board of Management. Furthermore, the Supervisory Board approves the annual financial statements of Dyckerhoff AG and the Groups consolidated financial statements, taking into account the reports of the auditors at the time, and the results of the review performed by the Finance Committee; the auditor attends these meetings. In accordance with its rules of procedure, the Supervisory Board is also responsible for monitoring the effectiveness of the internal control system, the risk management system, and the internal audit system.
The Supervisory Board has established two committees: the Finance Committee is particularly concerned with issues related to accounting, and also handles the other tasks, which are the responsibility of the Audit Committee according to the German Corporate Governance Code. When monitoring the effectiveness of the internal control system, the risk management system, and the internal audit system, the Finance Committee prepares the resolutions for the Supervisory Board's plenary meetings. The Finance Committee also deals with the application of accounting principles, as well as with quarterly financial statements. Together with the auditor, the Finance Committee discusses the annual financial statements of the Company, and the Group's consolidated financial statements, as prepared by the Board of Management, and, on the basis of the auditors report on these financial statements, prepares recommendations for the adoption of the annual financial statements, and the Group's consolidated financial statements, by the Supervisory Board. The Finance Committee has three members.
There is also an Executive Committee. It deals with the employment and pension contracts of the members of the Board of Management and all associated issues. Furthermore, it prepares the drafts for the Supervisory Board for the appointment, dismissal, and mandate renewal of members of the Board of Management, and makes proposals to the plenary session of the Supervisory Board on the remuneration structure of the Board of Management, and the total remuneration of the individual members of the Board of Management, when decisions are to be made on these topics. The Executive Committee consists of the Chairman of the Supervisory Board and two other Supervisory Board members.
As the management body of the Group parent company, the Board of Management manages the Companys affairs. It consists of four members. Its objective is to create value on a sustainable basis, acting on its own responsibility and in the Companys best interests, in other words taking into account the interests of the shareholders, its employees, and other stakeholders in the Company. The Board of Management is responsible for corporate policy, the Companys strategic orientation, investment, financial and personnel planning, resource allocation, and management of the divisions. The Board of Management is responsible for preparing the quarterly financial statements, the annual financial statements of Dyckerhoff AG, as well as the consolidated financial statements. The Board of Management provides regular, timely, and comprehensive information to the Supervisory Board on all issues of relevance to the Company regarding planning, the risk situation, and risk management. In so doing, the Board of Management also addresses, and provides reasons for any deviations between business performance and the established plans and objectives. The Board of Management coordinates the Companys strategic direction with the Supervisory Board, and discusses progress in implementing the strategy on a regular basis with the Supervisory Board. The activities of the Board of Management are regulated by its rules of procedure, which detail matters reserved for the Board of Management as a whole, the responsibilities of the individual units, and the majorities required for passing resolutions.
Dyckerhoff reports four times per fiscal year on business developments, and its financial and earnings situation. The Annual General Meeting usually takes place within the first five months of the fiscal year. The Board of Management enables shareholders to exercise their voting rights even if they cannot attend, by allowing the authorization of a company-appointed proxy to act on their instructions.
Among other matters, the Annual General Meeting approves the appropriation of profit, the actions of the Board of Management and the Supervisory Board, and appoints the external auditor. Capital measures and any changes to the Articles of Association, except simple wording changes, must be approved by the Annual General Meeting, and implemented by the Board of Management. Shareholders can make counterproposals to motions proposed by the Board of Management and the Supervisory Board, and challenge resolutions adopted by the Annual General Meeting. Shareholders, who together hold shares with a nominal value of EUR 100,000, which represents 39,062 shares, can also demand an appointment by the court of a special auditor to examine management transactions.
As part of our investor relations activities, we host an annual conference for analysts. Moreover, the Board of Management is also available for one-on-one meetings with analysts or financial investors, if required.
Individuals who hold management positions within Dyckerhoff must report personal transactions in shares of Dyckerhoff, or related financial instruments, particularly derivatives, in accordance with article 15a of the German Securities Trading Act (WpHG). This requirement also applies to persons closely related to those individuals described above, such as spouses. The requirement does not apply, if the total amount of transactions for any individual in a management position together with persons closely related to them, is below EUR 5,000 for a calendar year.
Dyckerhoff AG was not informed of any notifiable transactions during the past fiscal year.
The Corporate Governance Code was amended on May 26, 2010. The Declaration of Conformity of Dyckerhoff AG was issued on December 15, 2010. The deviations detailed in December 2009 still apply. The latest Declaration of Conformity and the preceding declarations are available on the Company's web site. The declared deviations relate to
The latest Declaration of Conformity and the preceding declarations can be found here.
The Remuneration Report, which is part of the Corporate Governance Report, can be found here.
Wiesbaden, March 11, 2011
Dyckerhoff Aktiengesellschaft
Board of Management Supervisory Board